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Trustee Board

The Trustee Board is a team of volunteers who work together to make sure Scouts is run safely and legally.

Together, Trustees make sure the charity is well managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and Policy, Organisation and Rules (POR). Their support helps other volunteers run a fantastic programme that gives young people skills for life (and experiences they’ll remember forever).

Team Tasks:

Have enough money for now and in the future. This means having a reserves policy and making sure fundraising takes place, if it’s needed.
Have a budget in place. Trustees then agree how to manage the budget with other volunteer teams. Follow Scouts policies and relevant legislation

Follow POR, key policies (including safety, safeguarding, and data protection), and charity regulations.
Follow employment law, if staff are employed.
Create Trustees Annual Report and Statement of Accounts, and get it checked by an appropriate person. If they’re a registered charity, they’ll need to share it with the charity regulator.
Hold an Annual General Meeting (AGM).

Look after records of ownership of property and equipment.
Have the right insurance for people, buildings, and equipment.
Make sure buildings and equipment are working well.

Carry out regular risk assessments and put the right risk mitigations in place.

Work with Lead Volunteers to meet their charity aims.
Champion Our Volunteering Culture, and make sure volunteers are aware of it, reflect on it, commit to it, and apply it in their teams.

Keep a record of Trustee Board meetings, and complete any actions that are agreed.
Recruit new Trustees.
Co-opt Trustees onto the Board if they need people with particular skills or knowledge.
Get expert advice, if needed. This could be on health and safety, managing money, buildings, equipment, or employees.
Network with other Scouts Trustees to share knowledge and experience.
Create sub-teams for specific activities, such as risk management, if needed.